Outsourced Bookkeeping for Real Estate Investors — Multi-Entity, Multi-Property, K-1 & 1031 Ready

It depends on entity structure and lender requirements. If each LLC is a separate legal entity filing its own 1065 partnership return, we strongly recommend separate QBO files — each LLC's books need to stand alone for its own tax return, K-1 issuance, and any future bank financing. If you have one parent LLC with several disregarded single-member LLC subsidiaries (a common holding structure), a single QBO file with class tracking by property can work well. We make this recommendation during onboarding based on your specific entity diagram.

Yes. We maintain a fixed-asset register with a depreciation schedule for every property — building basis vs. land, 27.5-year residential or 39-year commercial recovery, bonus depreciation elections, and any cost-segregation reclassifications to 5/7/15-year property. The schedule reconciles to your books and is ready for your 4562 every year. If you switch to ProAxis tax preparation, the handoff is seamless because the schedule is already in our system.

Yes — and this is one of the most common reasons investors switch to us. A cost segregation report is meaningful only if it gets implemented in your books and on your tax return. We take the engineering study, reclassify the components in your fixed-asset register, calculate the Section 481(a) catch-up adjustment for prior years (if applicable), and apply bonus depreciation correctly. We coordinate with your tax preparer (or prepare the return ourselves).

We book the relinquished property disposition (clearing basis, accumulated depreciation, and selling costs), set up the replacement property with correct carryover basis plus any excess basis from boot or new debt, and track exchange-related capitalized costs. The result is a defensible basis schedule for the eventual sale of the replacement property — including built-in gain, recapture potential, and substituted-basis components. You'll have audit-ready documentation.

Yes. We help you (or your spouse) maintain a time log demonstrating more than 750 hours and material participation by activity. We also coordinate with our tax team on the activity grouping election under Reg. § 1.469-9, which is critical to making suspended PALs deductible against other income. REPS is heavily scrutinized by the IRS — we make sure your records would survive an audit.

Pricing scales with number of entities, number of properties, and transaction volume. A solo investor with 3–5 single-family rentals in one LLC typically runs $400–$700/month. A multi-entity investor with 15+ doors and a small syndication runs $1,000–$2,500/month. Pricing is fixed monthly — no hourly billing. After a free discovery call we provide a firm quote.