What is CPA-supervised bookkeeping?
CPA-supervised bookkeeping is monthly bookkeeping that a licensed CPA reviews before it reaches you. Bookkeeping is the foundation of every business decision. When it is done poorly, the effects ripple through tax filings and cash flow. At ProAxis, bookkeeping is not an afterthought or low-cost data entry. It is a CPA-managed process that produces financial data your business can trust.
Our bookkeeping engagements are built around QuickBooks Online, the most widely used cloud accounting platform for small and mid-sized businesses. As QBO ProAdvisor Certified professionals, we implement and optimize your QBO environment, establish a clean chart of accounts, and build a monthly workflow that keeps your books current, reconciled, and tax-ready throughout the year — not just in April.
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Here is what a typical ProAxis bookkeeping engagement includes:
- ✓ Monthly bank and credit card reconciliation — every account reconciled to the statement each month
- ✓ Bank feed categorization — transactions automatically imported and categorized against your chart of accounts with CPA review for accuracy
- ✓ Accounts payable management — tracking what you owe, when it is due, and ensuring it is recorded correctly
- ✓ Accounts receivable tracking — monitoring outstanding invoices and flagging aging balances that need follow-up
- ✓ Month-end financial reporting — profit and loss statement, balance sheet, and cash flow summary delivered each month
- ✓ Year-end close — complete close process to prepare your books for tax filing, including depreciation entries and adjusting journal entries
- ✓ Catch-up bookkeeping — for businesses coming in with months or years of backlog that need to be cleaned up before getting current
- ✓ Monthly check-in calls — a brief review of your financials each month so you understand your numbers and have a forum to ask questions
Every one of these deliverables is reviewed by a licensed CPA before it reaches you — a level of CPA oversight that isn't part of every bookkeeping arrangement.
Who is CPA-supervised bookkeeping for?
Our bookkeeping clients are typically NJ businesses in the $500,000 to $5 million annual revenue range. They fall into a few categories:
Businesses that have outgrown DIY
You started by doing your own bookkeeping in QuickBooks or a spreadsheet. The business has grown, transactions are more complex, and you no longer have the time — or the accounting knowledge — to keep up. Your books may be months behind and you are not confident in the numbers.
Businesses with messy or incorrect books
A previous bookkeeper made categorization errors, left accounts unreconciled, or created a chart of accounts that does not reflect your actual business. You are not sure what your financials mean and your CPA has flagged problems at tax time. You need a clean start.
Businesses preparing for a loan or line of credit
Your bank is asking for financial statements and a lender review of your books. Lenders want to see clean, reconciled financials prepared or reviewed by a CPA. Incomplete or unreconciled books are a common reason a loan application stalls.
Businesses that want better financial visibility
You want monthly financial reports you can actually read and act on — not just a year-end P&L that arrives in February. You want to know your margins, your cash position, and where your money is going on a rolling basis.
How does the ProAxis monthly bookkeeping process work?
Our process starts with onboarding. We review your existing books, clean up any backlog, rationalize your chart of accounts, and set up the right workflows in QuickBooks Online. For most new clients, this means a one-time catch-up project before we move to monthly maintenance.
Once current, our monthly workflow runs like clockwork. We pull your bank and credit card feeds, categorize and review every transaction, reconcile every account, and close the month. You receive a standard financial package — P&L, balance sheet, and a brief narrative — by the 15th of the following month. We then hold a short check-in call, typically 20–30 minutes, to walk through the numbers and surface any issues or opportunities.
Because we are a CPA firm and not just a bookkeeping service, we read your books through a tax lens year-round. We flag deductible items that might be misclassified, watch for estimated tax payment triggers, and coordinate directly with our tax team when year-end planning decisions arise. Clean, current books support a smoother year-end and can help reduce the risk of errors or overlooked deductions. Results vary by business and applicable tax rules.
All of our bookkeeping is cloud-based. You have 24/7 access to your QuickBooks Online file, and our team works collaboratively in the same platform. There are no PDFs emailed back and forth, no version control issues, and no delays. If you need a report or have a question on a Tuesday afternoon, the data is there.
Industry-Specific Bookkeeping
Different industries demand fundamentally different bookkeeping. A contractor needs job costing and WIP schedules; a real estate investor needs entity-level tracking and depreciation rollforwards; a dental practice needs insurance ERA reconciliation; an e-commerce seller needs marketplace-settlement accounting and multi-state sales-tax compliance. ProAxis maintains specialized bookkeeping practices for each of the high-yield Tri-State verticals below — each with its own QuickBooks setup, chart of accounts, and CPA-led monthly workflow.
Bookkeeping for Home Service Contractors →
Job costing, WIP schedules, change-order tracking, subcontractor 1099 management, and NJ sales-tax compliance for HVAC, plumbing, electrical, roofing, and landscaping companies.
Bookkeeping for Real Estate Investors →
Multi-LLC entity tracking, Schedule E by property, per-property depreciation schedules, suspended PAL rollforwards, 1031 exchange records, and cost-segregation implementation.
Bookkeeping for Medical & Dental Practices →
Insurance ERA / EOB reconciliation, per-provider P&L, multi-provider payroll, equipment-financing tracking, and HIPAA-aware workflows.
Bookkeeping for E-commerce & Retail →
Shopify / Amazon / Stripe settlement reconciliation, multi-state sales-tax nexus, COGS & inventory accounting, and channel-by-channel contribution margin.
Not sure which fits? Read our pricing guide: How Much Does Outsourced Bookkeeping Cost in 2026 → or our Bergen County bookkeeping guide →
Ready to get started?
Schedule a free 30-minute consultation with our team.
Frequently Asked Questions
How is CPA-supervised bookkeeping different from hiring a bookkeeper?
A standalone bookkeeper — even a good one — does not carry a CPA license and does not bring tax planning awareness to the work. With CPA-supervised bookkeeping, every transaction, classification, and reconciliation is reviewed by a licensed CPA who is also thinking about your tax position. This creates financial data that is accurate, organized to support your tax filings, and directly useful for business decisions. In some engagements we identify prior misclassifications during onboarding; whether any tax overpayment can be recovered depends on the specific facts. For a side-by-side comparison of bookkeeper vs. CPA-supervised vs. DIY, read our 2026 decision guide.
How much does bookkeeping cost for a small NJ business?
Our monthly bookkeeping fees are fixed and transparent — no hourly billing surprises. Pricing is based on your monthly transaction volume, number of accounts, and service complexity. Typical monthly engagements for small businesses range from $400 to $800 per month. Businesses with higher transaction volumes or more complex operations may be higher. We provide a firm quote after a free initial consultation where we assess your current books and workflow.
Do I need to switch to QuickBooks Online to work with ProAxis?
QuickBooks Online is our preferred and recommended platform because it enables real-time collaboration, automated bank feeds, and deep integration with our tax and reporting tools. If you are currently on QuickBooks Desktop, Wave, FreshBooks, or another platform, we will discuss the tradeoffs with you honestly during the onboarding process. For many growing businesses, switching to QBO can streamline the monthly workflow; we'll discuss the tradeoffs for your situation. We handle the migration.
How does the monthly bookkeeping process work once we get started?
After onboarding, the monthly process runs automatically. We connect to your bank feeds, process transactions daily, reconcile all accounts at month-end, and deliver a financial package including P&L and balance sheet by the 15th of the following month. We schedule a 20–30 minute check-in call to walk through the numbers. If anything unusual comes up mid-month — a large purchase, a new vendor, a payroll question — you can reach us by email or our client portal. The process is designed to require minimal time from you.
Run Your Numbers in 30 Seconds
Use the free ProAxis bookkeeping calculators to estimate monthly fee or one-time catch-up cost before you book a scoping call. Both anchor to ProAxis's published 2026 NJ/NY/PA pricing tiers.