Does it support fund accounting and donor restrictions?
Yes. It structures net assets with and without donor restrictions and uses functional-expense categories that pair with QuickBooks Classes.
QuickBooks Chart of Accounts · For nonprofits & small organizations
Nonprofit Chart of Accounts for QuickBooks Online
Fund-accounting structure with donor restrictions and functional expenses.
$59 · one-time
QuickBooks Online import CSV + setup guide (PDF)
Sold and fulfilled by Gumroad, Inc. as merchant/seller of record. Content authored by ExpertEngine LLC d/b/a ProAxis Templates — built by the licensed CPAs at ProAxis Tax & Accounting Services.
What it is
Nonprofit bookkeeping is not small-business bookkeeping with the word "nonprofit" pasted on. Contributions versus exchange revenue, net assets with and without donor restrictions, and natural expense categories that pair with QuickBooks Classes for program, management, and fundraising reporting — all of it needs a chart of accounts built for the way nonprofits actually report.
This is a fund-accounting chart of accounts built by a licensed CPA firm (New Jersey + New York), around how nonprofits and small organizations actually report. It imports into QuickBooks Online in minutes and includes a flagged account for possible unrelated business income (Form 990-T review) so those items are visible to discuss with your CPA.
What's included
- QBO-ready import CSV with a fund-accounting chart of accounts
- Net-asset structure: with vs. without donor restrictions
- Functional-expense categories for program / M&G / fundraising
- Setup guide (PDF) plus a flagged UBI account for review
Who it's for
- Nonprofits, churches, and small organizations on QuickBooks Online
- Nonprofit treasurers and bookkeepers
- Organizations preparing books that support Form 990 reporting
How you get it
After checkout you receive an instant digital download — quickbooks online import csv + setup guide (pdf). There is no physical item and nothing ships. You can start using the file the same day.
Setting it up
Getting this chart of accounts into QuickBooks Online takes about ten minutes and does not require any accounting background. The file is a CSV formatted for QuickBooks Online's built-in chart-of-accounts import, so there is no manual retyping of a hundred-plus accounts. The included setup guide (PDF) walks through every step with screenshots.
- Open a fresh QuickBooks Online company file (recommended) or an existing file you want to restructure.
- Use QuickBooks Online's built-in import tool to upload the CSV. The accounts, types, and detail types come in together.
- Follow the guide to confirm the handful of detail-type labels that vary between QBO versions — the guide flags each one and shows the one-click fix.
- Adjust or add accounts so the structure matches how your business actually operates.
Simple Start, Essentials, and Plus each cap the total number of accounts, and this template is sized to fit comfortably in a new file. It is built for QuickBooks Online, not QuickBooks Desktop.
Why buy a template built by a CPA firm
Most bookkeeping templates sold online are built by spreadsheet marketers to look good in a listing. This one was built by the licensed CPAs at ProAxis Tax & Accounting Services (New Jersey and New York) around how the return actually reads. That difference does not show up in a screenshot, but it shows up the first time you reconcile: the accounts are grouped the way your situation reports, the categories line up with the tax form, and the structure holds when the numbers get real.
Every product is reviewed by a licensed CPA before it is published, and any figure it references is cited to a primary IRS or state source and dated inside the file. The goal is an honest, professional starting point — not an optimistic one. If you later decide you would rather hand the work to a CPA than do it yourself, ProAxis does bookkeeping setup, cleanup, and ongoing accounting for businesses across NJ, NY, and PA. The template makes that conversation shorter; it does not depend on it.
Related resources
More QuickBooks chart of accounts templates
- Rental Property Chart of Accounts for QuickBooks Online → A landlord account structure built around how Schedule E reports.
- Contractor Chart of Accounts for QuickBooks Online → A job-costing account structure, ready to import into QuickBooks Online.
- Trucking & Owner-Operator Chart of Accounts for QuickBooks Online → An owner-operator account structure with IFTA and cost-per-mile in mind.
Frequently asked questions
Does it help with Form 990?
It organizes the books so 990 reporting is easier and flags possible unrelated business income for review. It does not prepare or file Form 990.
Does it work for a church?
Yes. It fits churches, charities, and small organizations on QuickBooks Online.
Important — please read before buying
Educational template — not advice. This is a do-it-yourself template. It is general educational material, not tax, accounting, or legal advice, and is not written tax advice under Treasury Circular 230. Your purchase does not create a CPA-client, engagement, or advisory relationship. Figures reflect the law as of the date shown for the tax year noted and are not updated after purchase — verify at the primary source before acting. Consult a professional you separately engage about your specific situation. Results vary; no specific tax, refund, deduction, or compliance outcome is promised.
Refunds: Digital products are delivered instantly and are non-refundable once downloaded. We will refund or replace any file that is corrupt, materially not as described, or not delivered, within 30 days of purchase.
Purchases are governed by the Digital Product License & Terms of Sale. Sold and fulfilled by Gumroad, Inc. as merchant/seller of record. Content authored by ExpertEngine LLC d/b/a ProAxis Templates — built by the licensed CPAs at ProAxis Tax & Accounting Services.
Want a CPA to set up your books, not just a template?
ProAxis Tax & Accounting Services does bookkeeping setup, cleanup, and ongoing accounting for NJ, NY, and PA businesses. Book a free consultation to talk through your situation.